Five Factors to Consider While Installing Video Arraignment Hearing Software in the Courtroom

 


Be it for arraignments, preliminary hearings, or even bail hearings, the use of video arraignment hearing systems helps eliminate a lot of challenges for the courtroom. Although, like every system, even video arraignment hearing software may not be suitable for every hearing, it does share its benefits. 

This blog will explore the best use of video arraignment hearing software. 

Why use Virtual Court Systems

Video conferencing can help reduce the overflow of footfalls in crowded courtrooms. It can significantly reduce the cost of security personnel, managing prisoner’s travel, and using security forces in other areas. The system allows to speed up the processes that would otherwise take longer if every hearing needed to be done physically in the courtroom. 

According to the district court statistics in Texas, more than 39,000 active cases are pending only in a single major county in Texas. Around 32% of cases are over 12 months old from this number. This is where serious discussions by the County Commissioners, judges, and law authorities are taking place to explore including three more district courts. 

When the figure of just one county is increasing at such an alarming rate, the stats of other states in the US may also be facing a similar crunch. Therefore, the use of virtual Court hearing systems is necessary. 

That said, even to introduce video conferences, the courtroom workstations, office spaces, meetings, and conference rooms should have appropriate spacing for accommodating them. In addition, all judicial chambers, conference rooms, and courtrooms should have proper access to video conferencing equipment.

 

Factors to consider in courtrooms with video arraignment hearing

While installing the video conferencing systems in a courtroom or in judicial chambers, it is important to make sure of the following factors:

 

1.     The camera should be placed to cover the view of the judge, the defense attorney, and the prosecutor, including the defendant. The courtroom can be of a standard size as there are no restrictions or conditions regarding the size and area.

2.     All individuals must be seen and able to view the video. This is why it is important to ensure sufficient lighting in the courtroom, with the proper exclusion of extra and unnecessary noises.

3.     Arrangements should also be made for persons with disabilities, meaning all ADA requirements must be observed and implemented.

4.     Now, installing the equipment will include cameras and a large-screen video monitor. This equipment will need to be installed in the courtroom and the jail. A small monitor and camera must be installed at the judge’s bench, court reporter station, and the attorney’s tables.

5.     Once the video connection is established, all the parties should be able to have tools available to review, sign, and print the documents related to the case, such as electronic signature pads or touchscreen devices for signing. 

 

Palatine Technology  CDCS™ (Court Document Collaboration System) provides an efficient means for all parties in the case, including the inmates in the jail, Public defenders, prosecutors, and judges to collaborate in a real-time environment to Review, Sign, and print various case documents. Using the built-in application capabilities, these documents can be emailed to certain individuals at the judges' discretion or automatically upon completion of the court hearing.

 

 

 

 


Location: Los Angeles, CA, USA

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